Scheduling your Employees

Employee Schedules are used by Y.E.S.! Time and Attendance™ to determine who is punched in early or late and who is punched out early.   Employee punch in/out reports are generated by comparing actual log events against each Employee's Schedule.

ADDING AN EMPLOYEE TO THE SCHEDULE

Clicking on the "Add" button will open the following dialog from which you can add employees to the schedule.

You can select more than one employee at a time to be scheduled by clicking on the first employees name to be scheduled, then while holding down the SHIFT key, click on the last employee name to be scheduled.  By simply dragging your mouse cursor over a range of dates on the calendars on the right-hand side of the screen,  you can select up to four (4) months at a time.

Key Functions on this Screen:

• All available employees are presented in the left hand side of this screen.

• Start Time and Finish time for the currently selected employee are set at the top right of this screen.

• You can select multiple dates for the employee's schedule from the calendar in the lower right of this screen, for a period of not more than 14 days.

• "Add to Schedule" button - Add s the selected employee and his/her schedule to the scheduler.

• "Close" button - closes this screen without taking any action.

Each employee may be scheduled for a maximum of two separate periods each day in order to allow for split shifts.  To prevent duplicate schedules for the same employee, if this employee has already been scheduled for this time period, you will receive the following prompt:

EDITING A SCHEDULED EMPLOYEE'S HOURS

Selecting a scheduled employee and clicking on the "Edit" button will open the following dialog from which you can change the employee's scheduled hours.

SCHEDULER MENUS

File Menu

The only option available from the File Menu, is to Exit the Scheduler screen.

Reports Menu

There are two (2) reports available from the Reports menu of the Employee Scheduler:

• Employee Weekly Schedule - To use this report, you must select a scheduled Employee from the employees listed in the "Schedule Details window and then click on "Employee Weekly Schedule."

 


• All Employees Weekly Schedule - To use this report, simply click on the "All Employees Weekly Schedule" menu option.

Help menu

Access to this help system may also be reached at any time by pressing the "F1" key.

A typical Schedule Report will look like this: