The Employees - Notes and Security screen is used to view and edit employees notes, assign pay types, set shift rounding and automatic pay deductions and to set employee-related security levels.
NOTES - Manage messages for a specific employee to see when he/she logs-in in the morning.
To create a message for a specific employee, select the employee from the database control on the bottom of the screen. You can now type in the notes area (the white area in the top half of the screen). Press the "Enter" key or the "Save" button (which will appear on the bottom of the screen while you are in EDIT mode) to save your message and end the edit process.
TIMECLOCK SETTINGS -
Automatic Deduction in minutes - Sets the number of minutes that the Employee's total logged in time will be reduced by each day. This setting is used to automatically deduct for lunch and break periods.
"Make this the setting for all employees" (button) - Clicking on this button will make the value entered in the "Automatic Deductions" field applicable to all employees. If you do not click on this button, the automatic deduction value will only be applied to the currently selected employee.
SECURITY LEVELS - Security permissions specific to the selected employee are set from this tab.
Edit or Add Company Information - Limits access to the "Company Setup" menu.
Edit or Add any Employee's Information in the Time and Attendance System - Limits access to the "Employees" menu and its' options. CAUTION: Any employee who has been granted this right also has been granted access to the entire Time and Attendance system's security settings.